Terms and Conditions of Sale for Vacations, Tours
and any other travel package offered by the Company

These terms and Conditions below supersede and replace all previous revisions. All previous revisions become null and void as of June 1st 2022.

Terms and Conditions of Sales

These terms and Conditions below supersede and replace all previous revisions. All previous revisions become null and void as of June 1st 2022.

1. TRAVEL INSURANCE

2. The Company strongly recommends that your travel plans are covered by Travel Insurance to give you peace of mind
that in the event of disruption prior to, during or after your travel, your travel insurance policy will provide reimbursement in part or in full for the following:
• Medical coverage.
• Loss and or damage to luggage and any other personal items
• Travel changes and delays
• Trip Cancellation for any reason
• Accidents and personal injury
• Disruption to travel caused by inclement weather and any other causes beyond the control of the Company

3. PRICING
The pricing of a packaged vacation or tour, if not indicated by the Company brochures, will be assessed following an inquiry received by the Company from the Customer. The Company will communicate on behalf of the Customer with associated domestic and international airline providers and hotels or other accommodations that match the requirements of the inquiry.

Pricing will be dependent on currency exchange rates at the time of booking.

Airfares and other travel costs are subject to availability and change until ticketed. Unless otherwise requested or confirmed, Air Flights are non-refundable and non-transferable Economy Class tickets, and the Company is not responsible for Airline changes in flight schedules which are beyond the control of the Company. In the event of Airline changes in the proposed or booked flight schedules the Company will provide the practical and financial implications of any such changes and the quoted package price changed accordingly be it an increase or decrease to the packaged vacation price.

All pricing shown on the Company Website, Brochures, and other Sales and Marketing documentation are, (unless specifically stated otherwise within the said documentation), subject to change until booked and ticketed.
The Customer has the option to purchase flights, particularly if air miles are available

4. TERMS OF PAYMENT
A down payment specified by the Company will be required for pre-booking purposes and is nonrefundable following a 7-day period. The remaining amount to be paid in full on or before 90 days prior to your departure date together with any other fees stated herein.  100% of the airline costs, if purchased by the Company, will be required in addition to the down payment. 

5. DELAYED PAYMENT
The consequences associated with a delayed payment will be beyond the control of the Company and may require the Company to re-negotiate with third parties who are providing services for the vacation. A fee of $150.00 will be charged for every occurrence or to re-negotiate the total value of the vacation or tour. The Company cannot guarantee to restore plans at the original quoted price once your payment is received.

6. CHANGES and CANCELLATIONS
In the event of vacation changes, the Company may communicate with associated domestic and international airlines, other travel service companies and accommodation providers to establish, if not already known, the financial implications of changes. Any changes within the 90-day period will be subject to availability and re-pricing.
Cancellation within a period of 90 days before your departure date is nonrefundable.
In the event of changes or cancellations, some airlines and other vendors/suppliers/providers may issue a credit voucher which can be used during a specified period from the original departure date and may be subject to availability and value at the time of re-booking.
The Company reserves the right to charge a fee per occurrence of change or cancellation that is made following receipt of the down payment. Fees will be based on the complexity of the change or cancellation and charged at $75.00 per hour and will be a minimum of $75.00 per occurrence.
Cancellation by the Company may be implemented if payments are not received as stated in the above Terms of Payment.

7. GIFT CARDS
Gift Cards are available from the Company and can be purchased at any value requested by the purchaser.
Provided the Gift Card carries a number that matches the number allocated when issued, the Gift Card can be used by any third party as part or part of (depending on the value) the purchase of a vacation/holiday or tour offered or provided by the Company.
In accordance with the National Conference of State Legislations (NCSL) it is stated :
Quote: In 2009, Congress passed the Credit Card Accountability Responsibility and Disclosure (CARD) Act, which set consumer protections for gift cards based on many state laws. The law provides that gift cards cannot expire within five years from the date they were activated and generally limits inactivity fee on gift cards except in certain circumstances, such as if there has been no transaction for at least 12 months. The federal law creates a floor for regulation and leaves room for state regulation on redeeming gift cards for cash and unclaimed property provisions. Un-Quote

Accordingly, Gift Cards issued by the Company comply with the 2009 statement issued by Congress above and therefore are valid for 5 years from the date of issue.

8. SPECIAL NEEDS
The Company will endeavor to provide requirements for special needs such as physical or dietary specified by the customer, or any other needs specified by the customer. The customer has final responsibility for ensuring that the special needs are satisfactory and suitable. 

9. ERRORS AND OMISSIONS
Errors, Omissions, and Oversights are excluded from the Company website, brochures, advertisements, sales and marketing material, and all other documentation provided by the Company.

10. FORCE MAJEURE
The Company shall not be responsible for cancellations, delays, or failure to perform resulting from causes beyond the control of the Company, including but not limited to, acts of God, strikes or other labor disturbances, war, civil unrest, acts of terrorism, riot, epidemics, floods, fires, unusually severe weather conditions, accidents, or other contingencies the non-occurrence of which was a basic assumption on which a purchase order was made.

If you have received a hard copy of these Terms and Conditions of Sale, please sign and add your name and date and return it to the Company.

Alternatively, these Terms and Conditions of Sale can be seen and acknowledged on our website www.prepcotravel.com On the home page of the website:

1. Click on ‘Make a payment’ found at the top right-hand corner within the green bar
2. Scroll down and enter your name and email address
3. Click on ‘I agree to these terms
4. Tick in the box for ‘I’m not a robot
5. Click on Proceed to Payment.
6. If you are not making a payment, simply exit from the website at this point

TERM AGREEMENTS

Please agree to the terms, if requested